Central Government TOMs Mapping Tool

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Central Government TOMs Mapping Tool

What is the Central Government TOMs Mapping Tool?

The Central Government TOMs Mapping Tool is an approach for social value that includes all components of the central government’s Social Value Model and shows how these can be aligned to a set of Key Performance Indicators (KPIs) derived from the National TOMs Framework . It aims to provide consistency in relation to defining, measuring, reporting and monitoring social value for organisations that use both the Social Value Model and the National TOMs.

The Mapping Tool extends the ‘golden thread’ in the Social Value Model through to the National TOMs and the Sustainable Development Goals (SDGs).

Consultation period: 2 August to 3 October 2021

Why has it been developed?

Essentially, the tool has been developed to bridge the gap between social value measurement and reporting using the Social Value Model and the National TOMs Framework.

PPN 06/20 outlined that the use of the Social Value Model was a mandatory requirement for organisations listed as “in-scope” in the policy note.

A cross-sector working group with members from the National Social Value Taskforce, and led by Social Value Portal, was set up in November 2020 to co-design a measurement and monitoring approach for social value, that aligns and provides consistency between those using both the Social Value Model and the National TOMs Framework.

The main objectives were to:

  1. Provide clarity for suppliers on how they can measure, monitor and report on social value consistently when working with public sector organisations that use either the Social Value Model or the TOMs Framework in tenders.
  2. Remove barriers and simplify the process for public sector organisations to use frameworks and/or dynamic purchasing systems using either the Social Value Model or TOMs Framework to include social value in procurement.

Top 5 benefits of the Central Government TOMs Mapping Tool

Provides a list of KPIs that are based on the reporting metrics of the Social Value Model

As outlined in the Social Value Model following the award of the contract, “contracting authorities should use the model award criteria and reporting metrics set out in the procurement documentation and in the tenderer’s proposals to establish social value KPIs. Such social value KPIs will always comprise a combination of a deliverable and a numeric element, by which performance of that deliverable is to be measured.”

The Central Government TOMs Mapping Tool provides a standard list of KPIs that align to the Model Award Criteria and Reporting Metrics in the Social Value Model. The KPIs are referenced to the National TOMs so suppliers can quantify the social benefits being delivered both in units and financial proxy values that have been developed using data from various sources published by government.

Supports collaborative commissioning and procurement and the wider use of framework agreements

Barriers for contracting authorities that want to access frameworks or Dynamic Purchasing Systems (DPS) may arise where a framework agreement and/or DPS is established using the Social Value Model and the contracting authority calling off under the framework uses the National TOMs to measure and monitor social value.

Using the Central Government TOMs Mapping Tool when establishing framework agreements can help overcome this barrier as it incorporates all the elements of the Social Value Model and references the National TOMs. All contracting authorities will have the option to tailor their social value approach based on compliance requirements, maturity, organisational policies, local needs and national priorities.

Builds on established good practice and enables the use of existing resources

By aligning the Social Value Model to the TOMs Framework the Central Government TOMs Mapping Tool can help suppliers, specifically SMEs and VCSEs, who need additional support when bidding for contracts, to improve both their bid responses and contract reporting capability when working with organisations that use either the Social Value Model or the National TOMs.  There are various resources available, for example, guidance documents, case studies, examples of best practice and webinars that have been developed to support both buyers and suppliers use of the TOMs Framework.

Provides an opportunity to enable benchmarking of social value benefits

The Central Government TOMs Mapping Tool provides the opportunity for both contracting authorities and suppliers to benchmark the social value benefits delivered from public sector spend. This can be done between organisations that use the Social Value Model or the National TOMs Framework, by region or contracts. This may prove useful to the public sector when benchmarking their procurement capability in relation to social value against other organisations in advance of future legislation which Government intends to bring forward as outlined in PPN 05/21. It is also useful for suppliers in terms of demonstrating their ability to deliver social value benefits across their client base.

Provides an opportunity for UK based organisations to report on individual and collective contributions to the Sustainable Development Goals

The Central Government TOMs Mapping Tool enables the reporting of social value benefits so it aligns to the Social Value Model, the National TOMs Framework and the Sustainable Development Goals (SDGs). It creates the opportunity for public, private and third sector organisations to report on their contribution to the SDGs in a consistent way which Government can use to feed into the UK’s next Voluntary National Review.

Key elements

The Social Value Model

The Social Value Model and guidance published by government is aimed at providing consistency and standardisation in the approach adopted by in-scope organisations regarding the requirement to explicitly evaluate for social value, whilst ensuring a level playing field for all suppliers with delivery of social value that aligns to the priorities of this government. The government has published guidance on the Model and PPN 06/20.

The National TOMs Measurement Framework

The National TOMs Measurement Framework is a method of measuring and benchmarking social value which meets the requirements of the Public Services (Social Value) Act 2012, and is used extensively across the wider public sector and private sector, since being endorsed by the Local Government Association in 2018.

The role of the National Social Value Taskforce

National social value taskforce logo

The National Social Value Taskforce – which includes representatives from local and central government, industry bodies and businesses – is responsible for guidance on the ongoing development of the National TOMs Framework.

The Taskforce’s role is to develop tools, guidance and information to support the broader application of social value and help organisations to embed social value more effectively.

Consultation on the Central Government TOMs Mapping Tool

As the lead organisation for the Taskforce working group, Social Value Portal has launched a consultation to seek feedback from stakeholders on:

The Central Government (CG) TOMs Mapping Tool
The Mapping Tool reflects a shared ambition for consistency in relation to defining, measuring, reporting and monitoring social value for organisations that use both the Social Value Model and the National TOMs. It extends the ‘golden thread’ in the Social Value Model through to the National TOMs and the Sustainable Development Goals.

The Tool can be used to:

  • Select Policy Outcomes or Model Award Criteria (MAC) from the Social Value Model that are relevant to a procurement or your organisation
  • Create a Social Value Summary, displaying KPIs that have been mapped to the selected Policy Outcomes or MAC
  • Create a Social Value Mapping, allowing for the reporting of Social Value delivery or commitments against KPIs that have been mapped to the selected Policy Outcomes or MAC
  • Report on the regional delivery of social value against relevant KPIs, where required to ensure compliance with the Social Value Model
  • Print out a list of KPIs relevant for a procurement or your organisation, for use with bidders, suppliers or within the organisations

Procurement Guidance documentation
The procurement document provides guidance that public sector buyers can consider applying with the Central Government Mapping Tool when setting up framework agreements intended for use by other public sector organisations. The document includes relevant information for managing call-offs and contract managing social value delivery providing transparency for contracting authorities and suppliers.

The consultation period will run from 2 August 2021 until 3 October 2021.

Drop in Q&A Sessions

Sessions will be limited to 25 people, bookings are essential. More dates will be added if needed.

Stakeholder feedback sessions

In addition to the feedback survey that can be used to provide feedback on the Central Government TOMs Mapping Tool and supporting guidance, Social Value Portal will deliver sessions for the following groups.  These sessions will give stakeholders the opportunity to discuss the consultation, identify any issues or challenges that may prevent the adoption of the Central Government TOMs Mapping Tool, and share ideas or suggestions for any improvements.

Sessions will be limited to 25 people, bookings are essential.

  • Date TBC: Voluntary, community and social enterprises (VCSEs) Registration coming soon >
  • Date TBC: Micro, small and medium sized enterprises (MSMEs) Registration coming soon >
  • Date TBC: Central government suppliers Registration coming soon >
  • Date TBC: Central government departments and organisations “in-scope” of PPN 06/20 Registration coming soon >
  • Date TBC: Wider public sector organisations Registration coming soon >

Questions?

If you have any questions on the consultation or the Central Government TOMs Mapping Tool, please get in touch at info@socialvalueportal.com.